Keep Your Own HRMS.We Just Run the Payroll.
Full-service payroll outsourcing, statutory compliance and Employer of Record for India — without swapping out the HRMS you already run on. No migration, nothing new for your team to learn. That's the PayrollStaff difference.
Plans start at ₹19,999/month · Teams in 20 cities · Works with the HRMS you already have
to Your HRMS
Works with the HRMS you already run
Trusted by teams at
You don't switch HRMS. We just run payroll on it.
Most payroll vendors want you on their platform. We plug into whatever HRMS or payroll software you already use — so there's nothing to migrate and nothing new for your team to learn.
Zero migration
Keep every record, workflow and approval exactly where it already lives — in your HRMS.
Same tools, new backbone
Your team keeps working the way it already does. We handle payroll, compliance and filings behind the scenes.
No vendor lock-in
Because nothing moved to our platform, nothing is stuck there either — switch providers anytime without a data migration project.
India's payroll & compliance partner — with HR support built in
We process payroll and manage statutory compliance for companies across India, the Middle East, the US and Europe hiring into India. HR process support is there when you need it, not the other way around.
Payroll processing
PF, ESI, PT and LWF handled end to end — accurate calculations, on-time disbursement, real-time cloud access.
Statutory compliance
Registrations, returns, audits and authority liaison — with our own people in 20 cities coordinating directly with local PF, ESI and labour offices, so no filing deadline ever catches you off guard.
Employer of Record
Hire in India without setting up a legal entity. Compliant contracts, benefits and payroll from day one.
Payroll & HR audits
Annual, comprehensive audits that catch compliance gaps early, with a clear plan to close them.
Manpower outsourcing
Temporary, permanent and third-party payroll staffing, backed by the same compliance discipline.
HR process & policy
Onboarding, handbooks and performance frameworks — run by your dedicated HR manager.
Included with every planFrom handover to first payslip in under a month
Requirement mapping
We review your current payroll and compliance setup and scope the engagement.
Secure data onboarding
Employee and payroll data move across through encrypted, protected channels.
Environment setup
Payroll schedules, statutory parameters and reporting are configured to your business.
Live, with oversight
Payroll runs on schedule, with layered verification — go-live in 2–4 weeks.
What happens to your payroll every month
One accountable team runs every step — on the HRMS you already use. You approve; we do the rest.
- 1
Collect inputs
Attendance, leave, joiners, exits and variable pay — pulled from the HRMS you already use.
- 2
Validate
Exceptions flagged before processing: missing bank details, LOP mismatches, arrears.
- 3
Process payroll
Gross-to-net for every employee — allowances, reimbursements, bonuses, arrears.
- 4
Statutory deductions
PF, ESI, Professional Tax, LWF and TDS applied to each state’s rules.
- 5
Pay & payslips
Bank advice file ready for your pay date; payslips to every employee.
- 6
File & report
Challans, returns, MIS and audit-ready registers — every month.
Payroll for every kind of workforce
Shop floors, site crews, sales teams and boardrooms — every payslip handled with the same discipline.
Built for every sector
From FMCG to aviation, we've run payroll and compliance for it — 20+ industries and counting.
In-house, a platform vendor, or PayrollStaff?
Three ways to run payroll in India — and what each one leaves on your plate.
| In-house team | Typical platform vendor | PayrollStaff | |
|---|---|---|---|
| Keep your current HRMS | ✓ | ✕move to their platform | ✓ |
| PF, ESI, PT, LWF & TDS filed for you | ~your team’s time | ✓ | ✓ |
| State-by-state rule changes tracked | ~ | ~ | ✓ |
| On-ground teams at local PF / ESI offices | ✕ | ~ | ✓20 cities |
| Dedicated HR manager included | ✕ | ~often extra | ✓ |
| Switch away without a data migration | — | ✕ | ✓ |
| Predictable monthly cost | ~salaries + software + penalty risk | ✓ | ✓from ₹19,999/mo |
Pricing
One clear starting price. Everything past that, we talk it through.
Headcount, industries and compliance needs vary too much for a one-size price list beyond a certain size — so past our entry tier, you get a payroll consultant, not a pricing page.
- Full payroll processing (PF, ESI, PT, LWF)
- Statutory compliance & filings
- Dedicated HR manager included
- Unlimited email & chat support
- No setup fee
- Priced to your headcount & complexity
- Multi-location & multi-state payroll
- Senior HR manager or HR director
- Phone, email & chat, SLA-backed
What finance and HR leaders say
"Our payroll operations became far more organized after partnering with PayrollStaff. Their team understands statutory filings, tax deductions, and reporting requirements in detail."
"Managing payroll across multiple teams used to be time-consuming for our HR department. Since working with PayrollStaff, the entire process has become structured and reliable."
Your statutory month, mapped
The recurring deadlines we track and file for you — so nothing slips between HR, finance and your CA.
TDS on salary
Deposit of tax deducted from salaries (for March: by 30 April).
PF & ESI
EPF ECR upload and payment, and ESIC contribution — both due by the 15th.
Professional Tax & LWF
Professional Tax and Labour Welfare Fund — due dates and slabs differ by state; we file each one to its own schedule.
Payroll & payslips
Salaries computed, bank file shared, payslips issued — every cycle, on time.
Indicative schedule. Dates differ by state and are sometimes extended by notification — tracking those changes is part of the job.
Draft your HR policies, letters and checklists with PayrollStaff AI
Leave policy, offer letter, POSH policy, CTC structure, compliance calendar — the assistant asks about your company, states and headcount, then drafts it for India and emails you a copy.
Payroll outsourcing, answered
Do we need to move to your HRMS or payroll software?
No — that's our core difference. We work inside the HRMS or payroll software you already use, so there's no migration and nothing new for your team to learn.
What is payroll outsourcing?
Payroll outsourcing means a specialist company — like PayrollStaff — manages your payroll so employees are paid accurately, securely and on schedule every month.
How much does it cost to outsource payroll?
Plans start at ₹19,999/month. Beyond our entry tier, pricing depends on headcount and complexity — talk to a payroll consultant for an exact number.
Why choose PayrollStaff for payroll outsourcing?
Our payroll team operates across India and internationally, compliant with Indian and multi-country regulations — with a dedicated HR manager included on every plan.
Which countries do you cover?
India, the Middle East, and the USA.
Payroll and HR programs that help you attract and retain talent
We design cost-effective payroll and HR programs that give your business a market edge and support its growth — accurate pay and clean compliance first, everything else layered on top.
Let's get your payroll off your plate.
Free consultation, no obligation — plans start at ₹19,999/month.